Day delegate rates

Our rates include:

  • Professional pre-event coordination by our dedicated conference team
  • Main meeting room hire from 9am-5pm
  • Arrival, morning and afternoon refreshments, including a selection of hot drinks and biscuits, mini cakes and fruits, as well as plant based milk alternatives, served in our dedicated refreshment spaces with stunning views of our garden
  • Three course hot or cold buffet lunch served in the dining room (includes vegan and sustainable options)
  • Standard audio visual equipment (data projector and screen), initial AV set-up and on-call AV support
  • Complimentary high-speed Wi-Fi
  • Use of free water stations across our buildings
  • Complimentary parking (up to 100 car parking spaces at Egrove Park only)

We have a simple pricing model with all-inclusive delegate rates, which now include vegan packages.

2023-24 rates

Day including refreshments and buffet lunch

£69.50 (ex VAT) per delegate

Half day including refreshments and buffet lunch

£55.60 (ex VAT) per delegate

Bed and breakfast (single occupancy)

£107 (ex VAT) per delegate

Additional items

Syndicate Rooms can be booked for an additional charge

  • Can be booked at 50% off the standard rates when added to your day delegate rates

The Oxford HIVE

  • £1150 (+VAT) per session
  • £1550 (+VAT) per day

Short meetings

We can now offer our small seminar rooms in the beautiful Thatcher Business Education Centre (TBEC) building by the hour (two hours max). The venue is adjacent to the train station and in the heart of the city centre.

£50 per hour (ex VAT).

Based on a maximum of two hours per meeting, select rooms only. This offer is subject to availability.

Refreshments can be included at an additional charge.

Additional catering options

Tea/coffee options and lunch can be upgraded for an additional charge. Drinks receptions, canapés and BBQ dinners can also be arranged for an additional charge.

Additional audio visual (AV) options

Audio visual (AV) services are provided Monday-Friday within office hours (7:30 am - 7:30 pm).

We recommend a technician is booked for all events with AV requirements.

Please note weekends will incur a supplementary charge for a technician (£350 inc VAT for a full day and £150 inc VAT for a half-day). Please speak to your conference coordinator for further information.

Discount for University departments

Group chat at event

University of Oxford departments receive a 10% discount off our conference package rates, excluding catering. Departments are exempt from paying VAT.