Bid Coordinator

Grade 5: £25,941 - £30,942 (with discretionary range to £33,797) per annum

Permanent

We are looking for 2 Bid Coordinators to join our fantastic Commercial Bid Management team based at Egrove Park, Kennington.

The Bid Co-Ordinator (BC) supports the Commercial Bid Management (CBM) team through all stages of qualifying, scoping and bidding for new Custom Executive Education opportunities for the School. The CBM team typically produces several new business proposals each week. These are often significantly sized documents of thirty or more pages requiring the gathering and preparation of copy, materials, content, graphics, diagrams and illustrations which the BC is central to collating and preparing for submission. In producing these proposals, the role has responsibility for coordinating and gathering inputs, content and material from multiple sources across both the Business School, the wider University, and external parties such as Associate Fellows and specialist contributors, all in order to submit winning proposals to strict deadlines.

The responsibilities of the role fall broadly into three elements for which the BC is expected to take a lead: responding to direct enquiries for new and existing clients for Custom Executive Education programmes - this may require communication directly with the organisation or via an online procurement portal; the undertaking of Due Diligence of prospective clients, through the use of online tools and applications, direct engagement with prospects to understand their requirements in order to be satisfied the opportunity is one the CBM team should be exploring in more detail are all important processes that require accuracy and completeness; supporting the CBM team in sourcing, managing and producing content to be included in proposal response documentation, which can often be from multiple stakeholders across the Business School, the wider University and from external parties. The primary aim is to drive and support the winning of new business for the School in line with its corporate values and strict governance procedures and the creation, ongoing development and maintenance of proposal response materials within the proposal content library, this including statements of contributor experience, biographies, case studies, supporting graphics and illustrations, and School credibility documentation to support the proposals and bids submitted.

We are looking for professional, articulate and organised individuals to join us on a permanent basis. 

This role closes on Monday 23 September at 12 noon. to apply please send a CV and covering letter to vacancies@sbs.ox.ac.uk